The Mississippi Municipal Clerks and Tax Collectors Association (MCCA) operates under the direction and authority of its constitution and bylaws.

Constitution

ARTICLE 1

NAME:

This association shall be called: The Mississippi Municipal Clerks and Tax Collectors Association.

ARTICLE 11

OBJECT:

The object of this association shall be to provide a forum for the discussion of problems common to the office of the Municipal Clerks and Tax Collectors of the Municipalities of this State, and to seek the solution thereof through the exchange of ideas and experiences; to promote the general welfare of Mississippi municipalities through management of the affairs of the office of the above named, to better enable its members to fulfill and discharge the duties of their respective offices; and to upgrade the benefits, welfare, and standards of the individual members.

ARTICLE 111

MEMBERSHIP:

SECTION ONE:    Municipal Clerks and Tax Collectors of municipal legislative bodies and other officials or persons vested with the same or similar powers and duties as are prescribed by state statutes and/or municipal charters, with the municipality’s membership dues being current, shall be eligible for membership in the Association.

SECTION TWO:   Any member leaving his/her office, having served their prospective municipality ethically and honorably, shall be eligible to retain a non-voting associate membership in the association – membership fee $10.00 annually.  Any member who has previously served as an officer of this association will be awarded an honorary non-voting Life Time Membership.
SECTION THREE:          Upon written request by a former member city and filed with the President of the Association, the Executive Committee may by affirmative vote of a majority of the members of the Committee, reinstate such former member city to membership upon the terms as the Committee may deem appropriate.

ARTICE IV

OFFICERS:

SECTION ONE:    The officers of this association shall consist of the President, First Vice-President, Second Vice-President, Secretary, Treasurer and three Trustees.  The officers shall be elected at the annual business meeting of the Association, which shall be held during the annual meeting of the Mississippi Municipal League.  Newly elected officers shall be sworn in by the President and assume the duties of office at such annual meeting.

SECTION TWO:   The President, First Vice-President, and Second Vice-President shall be elected to coincide with the officials of the Mississippi Municipal League from the respective districts.

SECTION THREE:          The Treasurer and Secretary shall be elected for a term of three (3) years and one (1) year respectively.

SECTION FOUR: The President, First Vice-President, Second Vice-President, Secretary, Treasurer and Immediate Past President shall be the Executive Committee.  As legislative officers, the three members of the Board of Trustees are non-voting members of the Executive Committee.  When a member of the Association is serving as a Regional Director for the International Institute of Municipal Clerks, they shall also serve as a non-voting member of the Executive Committee during their term as Regional Director, and until such time as the next association member is elected as an IIMC Regional Director.

SECTION FIVE:   An officer of the association who ceases to be an employee or elected official of a municipality within the State of Mississippi who is a member of the Mississippi Municipal Clerks and Tax Collectors Association shall automatically be disqualified to serve as a member of the Executive Committee and his or her position shall become vacant immediately.

SECTION SIX:       Any officer or trustee, either elected by the membership or appointed by the Executive Committee may be removed by the Executive Committee whenever in their judgment the best interest of the Association would be served thereby.  Any Committee member who fails to attend two (2) Executive Committee Meetings during a fiscal year without reasonable cause will be terminated and his or her position shall become vacant immediately.  Reasonable cause shall be determined solely by the Executive Committee.

SECTION SEVEN:           Any vacancies, including the Office of President, because of death, resignation, removal, disqualification or otherwise, may be filled by the Executive Committee for the unexpired portion of the term.

ARTICLE V

BOARD OF TRUSTEES:

SECTION 1:           There shall be a Board of Trustees composed of three (3) association members.

SECTION 2:           The three (3) trustees shall be elected for three year terms which shall be concurrent with the President, First-Vice President and Second Vice-President.  Each trustee shall be elected from the same districts as the President, First Vice-President and Second Vice-President.

ARTICLE VI

MEETINGS:

The association shall meet annually during the Mississippi Municipal League Convention and the annual Certification Update.  In addition, an interim meeting shall be held each year preceding the annual meeting at a time, date and place to be selected by the Executive Committee.

ARTICLE VII

FISCAL YEAR:

The Association’s fiscal year shall be July 1 through June 30.

ARTICLE VIII

AMENDMENTS:

SECTION ONE:    This constitution may be amended at any annual meeting of the Association in which a quorum is present, by a two-thirds vote of all members present.

SECTION TWO:   By-laws and standing rules may be adopted, amended ore repealed at any annual meeting by a two-thirds vote of members present.

Bylaws

 

ARTICLE 1

DUTIES OF OFFICERS:

SECTION ONE:    The President shall preside at all meetings of the association and enforce the constitution and by-laws, and appoint committees; shall have general supervision of all affairs of the association; and shall perform such other duties as usually pertaining to the office of president.

SECTION TWO:   The First Vice-President, in the absence of the President, shall preside at the meeting and assume all the duties of the president.

SECTION THREE:          The Second Vice-President, in the absence of the President and the First Vice-President, shall preside at the meetings and assume all the duties of the president.

SECTION FOUR: The Secretary shall keep minutes of all meetings of the association.

SECTION FIVE:   The Treasurer shall act as the custodian of all funds which shall be paid into the association.  The Treasurer shall report as often as required and render an itemized report at the annual meeting of the association and shall prepare the annual budget for review and approval by the Board of Trustees.

  1. The President and/or the Treasurer are authorized to sign checks.  Each shall be bonded with sufficient surety; said surety bond will be paid by the association for each of the said two officers.

 

  1. All expenditures should be submitted to the President of the association for approval prior to payment.
  1. The Treasurer of the association should forward a copy of the bank statement and the completed Financial Statements to the President each month

 

ARTICLE II

DUTIES OF THE BOARD OF TRUSTEES:

SECTION ONE:    The Board of Trustees shall review the Budget as prepared by the Treasurer prior to the annual meeting held during the Mississippi Municipal League Convention.  After approval of the proposed budget by the Trustees, the budget shall be presented for adoption during the Annual Summer Business Meeting.  As the Legislative Body of the Association, the Trustees are charged with the duties of enforcement of the Constitution and By-Laws.

ARTICLE III

ELECTION OF OFFICERS:

SECTION ONE:    The Executive Committee, as the nominating committee of the association, shall have the authority to prepare and submit a slate of candidates for nomination at the annual meeting of the association.  Candidates may also be nominated from the floor and shall be voted on by the members of the Association and elected in accordance with Article IV Section One of the constitution.

SECTION TWO:   No officer shall be eligible to succeed himself/herself except for the office of Treasurer and Immediate Past President.

ARTICLE IV

ELECTION OF TRUSTEES:

SECTION ONE:         Trustees are considered officers of the association, however, are eligible to be appointed to any other vacant position.  In that event, another eligible member of the appropriate district shall be appointed by the Executive Committee to fill the unexpired vacancy in the office of the former trustee.

ARTICLE V

COMMITTEES:

SECTION ONE:    The Executive Committee shall be the only standing committee of the association and it shall be composed of the President, First Vice-President, Second Vice-President, Secretary, Treasurer, Immediate Past President, the three Trustees of the Association, and the member of the Association serving as a Regional Director for the International Institute of Municipal Clerks.

SECTION TWO:   The President shall have the authority to designate and appoint temporary committees as may be required to further the purposes and objectives of the association.

SECTION THREE:          Each individual committee member shall be required to participate in committee functions as requested by the Committee Chairman, and to attend the business meetings of the association in order to receive credit for any certification program.  Reasonable cause for absences shall be determined by the Committee Chairman.

ARTICLE VI

QUORUM:

A majority of the paid membership present at this association’s meetings shall constitute a quorum.

ARTICLE VII

DUES:

The annual dues shall be based on the population of a municipality using the latest U.S. Census Report and in the following manner

 

 

POPULATION

 

DUES

UNDER 500

$10.00

501 – 1000

$15.00

1,001 – 1,500

$20.00

1,501 – 2,500

$25.00

2,501 – 5000

$30.00

5,001 – 7,500

$35.00

7,501 – 10,000

$40.00

10,001 – 15,000

$45.00

15,001 – 20,000

$50.00

20,001 – 25,000

$55.00

25,001 – 30,000

$60.00

30,001 – 35,000

$65.00

35,001 – 40,000

$70.00

40,001 – 45,000

$75.00

45,001 – 50,000

$80.00

OVER 50,000

$85.00

ARTICLE VIII

VOTING RIGHTS:

SECTION ONE:    Each municipality shall be entitled to only one vote.

SECTION TWO:   In municipalities having more than one (1) active member, the vote shall be pro-rated among the active members of the municipality present, or should the members of that municipality elect to do so, they may appoint one member to cash their pro-rated vote by proxy.  In no event shall a municipality be denied a full vote even though only one active member is present at an association meeting.

ARTICLE IX

OFFICERS EXPENSES:

SECTION ONE:    The President shall be reimbursed for actual expenses incurred for attending IIMC meetings.  In addition, the President shall be reimbursed for attending meetings which are in addition to meetings normally attended and paid by the municipality represented.

SECTION TWO:   The First Vice-President shall be reimbursed for the registration fee to attend the IIMC Annual Conference and shall be allowed $1000.00 reimbursement for expenses.

SECTION THREE:        The Second Vice-President shall be reimburses for the registration fee to attend the IIMC Annual Conference and shall be allowed $500.00 reimbursement for expenses.

SECTION FOUR: The Treasurer shall be allowed registration costs reimbursement for attending the IIMC Annual Conference. (Approved 12/19/2014).

SECTION FIVE:   The Secretary shall be allowed registration costs reimbursement for attending the IIMC Annual Conference.  (Approved 12/19/2014).

SECTION SIX:       If at any time an officer(s) does not attend the IIMC Annual Conference any officer(s) shall be allowed to use or divide funds allocated to the officer(s) who is/are not attending.  (Approved 12/19/2014).