This association shall be called: The Mississippi Municipal Clerks and Tax Collectors Association.
The object of this association shall be to provide a forum for the discussion of problems common to the office of the Municipal Clerks and Tax Collectors of the Municipalities of this State, and to seek the solution thereof through the exchange of ideas and experiences; to promote the general welfare of Mississippi municipalities through management of the affairs of the office of the above named, to better enable its members to fulfill and discharge the duties of their respective offices; and to upgrade the benefits, welfare, and standards of the individual members.
SECTION ONE: Municipal Clerks and Tax Collectors of municipal legislative bodies and other officials or persons vested with the same or similar powers and duties as are prescribed by state statutes and/or municipal charters, with the municipality’s membership dues being current, shall be eligible for membership in the Association.
SECTION TWO: Any member leaving his/her office, having served their prospective municipality ethically and honorably, shall be eligible to retain a non-voting associate membership in the association – membership fee $10.00 annually. Any member who has previously served as an officer of this association will be awarded an honorary non-voting Life Time Membership.
SECTION THREE: Upon written request by a former member city and filed with the President of the Association, the Executive Committee may by affirmative vote of a majority of the members of the Committee, reinstate such former member city to membership upon the terms as the Committee may deem appropriate.
SECTION ONE: The officers of this association shall consist of the President, First Vice-President, Second Vice-President, Secretary, Treasurer and three Trustees. The officers shall be elected at the annual business meeting of the Association, which shall be held during the annual meeting of the Mississippi Municipal League. Newly elected officers shall be sworn in by the President and assume the duties of office at such annual meeting.
SECTION TWO: The President, First Vice-President, and Second Vice-President shall be elected to coincide with the officials of the Mississippi Municipal League from the respective districts.
SECTION THREE: The Treasurer and Secretary shall be elected for a term of three (3) years and one (1) year respectively.
SECTION FOUR: The President, First Vice-President, Second Vice-President, Secretary, Treasurer and Immediate Past President shall be the Executive Committee. As legislative officers, the three members of the Board of Trustees are non-voting members of the Executive Committee. When a member of the Association is serving as a Regional Director for the International Institute of Municipal Clerks, they shall also serve as a non-voting member of the Executive Committee during their term as Regional Director, and until such time as the next association member is elected as an IIMC Regional Director.
SECTION FIVE: An officer of the association who ceases to be an employee or elected official of a municipality within the State of Mississippi who is a member of the Mississippi Municipal Clerks and Tax Collectors Association shall automatically be disqualified to serve as a member of the Executive Committee and his or her position shall become vacant immediately.
SECTION SIX: Any officer or trustee, either elected by the membership or appointed by the Executive Committee may be removed by the Executive Committee whenever in their judgment the best interest of the Association would be served thereby. Any Committee member who fails to attend two (2) Executive Committee Meetings during a fiscal year without reasonable cause will be terminated and his or her position shall become vacant immediately. Reasonable cause shall be determined solely by the Executive Committee.
SECTION SEVEN: Any vacancies, including the Office of President, because of death, resignation, removal, disqualification or otherwise, may be filled by the Executive Committee for the unexpired portion of the term.
BOARD OF TRUSTEES:
SECTION 1: There shall be a Board of Trustees composed of three (3) association members.
SECTION 2: The three (3) trustees shall be elected for three year terms which shall be concurrent with the President, First-Vice President and Second Vice-President. Each trustee shall be elected from the same districts as the President, First Vice-President and Second Vice-President.
The association shall meet annually during the Mississippi Municipal League Convention and the annual Certification Update. In addition, an interim meeting shall be held each year preceding the annual meeting at a time, date and place to be selected by the Executive Committee.
The Association’s fiscal year shall be July 1 through June 30.
SECTION ONE: This constitution may be amended at any annual meeting of the Association in which a quorum is present, by a two-thirds vote of all members present.
SECTION TWO: By-laws and standing rules may be adopted, amended ore repealed at any annual meeting by a two-thirds vote of members present.