The Mississippi Municipal Clerks and Tax Collectors Association (MCCA) operates under the direction and authority of its constitution and bylaws.

Constitution

Article I
Name:
This association shall be called: The Mississippi Municipal Clerks and Tax Collectors Association.

Article II
Object:
The object of this association shall be to provide a forum for the discussion of problems common to the office of the Municipal Clerks and Tax Collectors of the Municipalities of this State, and to seek the solution thereof through the exchange of ideas and experiences' to promote the general welfare of Mississippi municipalities through management of the affairs of the office of the above named, to better enable its members to fulfill and discharge the duties of their respective offices; and to upgrade the benefits, welfare, and standards of the individual members.

Article III
Membership:
SECTION ONE: Municipal Clerks and Tax Collectors of municipal legislative bodies and other officials or persons vested with the same or similar powers and duties as are prescribed by state statutes and/or municipal charters, with the municipality's membership dues being current, shall be eligible for membership in the Association.
SECTION TWO: Any member leaving his/her office, having served their prospective municipality ethically and honorably, shall be eligible to retain a non-voting associate membership in the association - membership fee $25.00 annually  

Article IV
Officers:
SECTION ONE: The officers of this association shall consist of the President, First Vice-President, Second Vice-President, Secretary, Treasurer. The officers shall be elected at the annual meeting of the Association which shall be held during the annual meeting of the Mississippi Municipal Association. Newly elected officers shall assume the duties of office at such annual meeting.
SECTION TWO: The President, First Vice-President, and Second Vice-President shall be elected to coincide with the officials of the Mississippi Municipal Association from their respective Districts.
SECTION THREE: The Treasurer and Secretary shall be elected for a term of three (3) years and one (1) year respectively.
SECTION FOUR: The elected officers of this organization and the Immediate Past President shall be the officers of the Board of Directors.
SECTION FIVE: The Board of Directors shall have authority to fill any unexpired term of office until the next annual meeting.

Article V
Board of Trustees:
SECTION ONE: There shall be a Board of Trustees composed of three (3) association members.
SECTION TWO: The three (3) trustees shall be elected for three year terms which shall be concurrent with the President, First Vice-President and Second Vice-President. Each trustee shall be elected from the same districts as the President, First Vice-President and Second Vice-President.

Article VI
Meetings:
The association shall meet annually during the Mississippi Municipal Association Convention and Certification Update. In addition, an interim meeting shall be held each year preceding the annual meeting at a time, date, and place to be selected by the Board of Directors.  

Article VII
Fiscal Year:
The Association's fiscal year shall be July 1 through June 30.

Article VIII
Amendments:
SECTION ONE: This constitution may be amended at any annual meeting of the Association in which a quorum is present, by a two-thirds vote of all members present.
SECTION TWO: By-laws and standing rules may be adopted, amended or repealed by any annual meeting by a two-thirds vote of members present.

Bylaws

Article I
DUTIES OF OFFICERS:

SECTION ONE: The President shall preside at all meetings of the association and enforce the constitution and by-laws, and appoint committees; shall have general supervision of all affairs of the association; and shall perform such other duties as usually pertaining to the office of president.

SECTION TWO:         The First Vice-President, in the absence of the President, shall preside at the meeting and assume all the duties of the President.

SECTION THREE: The Second Vice-President, in the absence of the President and the First Vice-President, shall preside at the meetings and assume all the duties of the President.

SECTION FOUR:       The Secretary shall keep minutes of all meetings of the association.

SECTION FIVE: The Treasurer shall act as the custodian of all funds which shall be paid into the association. The Treasurer shall report as often as required and render an itemized report at the annual meeting of the association and shall prepare the annual budget for review and approval by the Board of Trustees.

  1. The President and/or the Treasurer are authorized to sign checks. Each shall be bonded with sufficient surety; said surety bond will be paid by the association for each of the said two officers.
  2. All expenditures should be submitted to the President of the association for approval prior to payment.
  3. The Treasurer of the association should forward a copy of the bank statement and the completed Financial Statements to the President each month.

Article II
DUTIES OF THE BOARD OF TRUSTEES:

SECTION ONE: The Board of Trustees shall review the Budget as prepared by the Treasurer prior to the annual meeting held during the Mississippi Municipal League Convention. After approval of the proposed budget by the Trustees, the budget shall be presented for adoption during the Annual Summer Business Meeting. As the Legislative body of the Association, the Trustees are charged with the duties of enforcement of the Constitution and By-Laws.

Article III
ELECTION OF OFFICERS:

SECTION ONE: The Executive Committee, as the nominating committee of the association shall have the authority to prepare and submit a slate of candidates for nomination at the annual meeting of the association. Candidates may also be nominated from the floor and shall be voted on by the members of the Association and elected in accordance with Article IV Section One of the constitution.

To he considered as an eligible candidate for officer or trustee (including treasurer and secretary), a member should have satisfied the following requirements:

  1. Have acquired certification at the time they take office
  2. Served as a committee member for a minimum of two years, with preference given to one of those years as a committee chairman
  3. Have their current membership in good standing;
  4. Have active attendance at three conferences (examples: Mississippi Municipal Clerks and Collectors Association, Mississippi Municipal League, International Institute of Municipal Clerks)

Interested individuals should submit their names and/or nomination form to the nominating committee for consideration.

SECTION TWO:No officer shallbe eligible to succeed himself/herself except for the office of Treasurer and Immediate Past President.

Article IV
ELECTION OF TRUSTEES:

SECTION ONE: Trustees are considered officers of the association, however, are eligible to be appointed to any other vacant position. In that event, another eligible member of the appropriate district shall be appointed by the Executive Committee to fill the unexpired vacancy in the office of the formertrustee.

Article V
COMMITTEES:

SECTION ONE: The Executive Committee shall be the only standing committee of the association and it shall be composed of the President, First Vice-President, Second Vice-President, Secretary, Treasurer, Immediate Past President, the three Trustees of the Association, and the member of the Association serving as a Regional Director for the International Institute of Municipal Clerks.

SECTION TWO: The President shall have the authority to designate and appoint temporary committees as may be required to further the purposes and objectives of the association.

SECTION THREE: Eachindividual committee member shall be required to participate in committee functions as requested by theCommittee Chairman, and to attend the business meetings of the association in order to receive credit for any certification program. Reasonable cause for absences shall be determined by the Committee Chairman.

Article VI
QUORUM
A majority of the paid membership present at this association's meetings shall constitute a quorum.
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Article VII
DUES:

The annual dues shall be based on the population of a municipality using the latest U.S. Census Report and in the following manner:

Population

Dues

Under 500

$10.00

501-1,000

$15.00

1,001-1,500

$20.00

1,501-2,500

$25.00

2,501-5,000

$30.00

5,001-7,500

$35.00

7,501-10,000

$40.00

10,001-15,000

$45.00

15,001-20,000

$50.00

20,001-25,000

$55.00

25,001-30,000

$60.00

30,001-35,000

$65.00

35,001-40,000

$70.00

40,001-45,000

$75.00

45,001-50,000

$80.00

Over 50,000

$85.00


Article VIII
VOTING RIGHTS:

SECTION ONE: Each municipality shall be entitled to only one vote.

SECTION TWO: In municipalities having more than one (1) active member, the vote shall be pro-rated among the active members of the municipality present, or should the members of that municipality elect to do so, they may appoint one member to cash their pro-rated vote by proxy. In no event, shall a municipality be denied a full vote even though only one active member if present at an association meeting.

Article IX
OFFICERS EXPENSES:

SECTION ONE: The President shall be reimbursed for actual expenses incurred for attending IIMC meetings. In addition, the President shall be reimbursed for attending meetings which are in addition to meetings normally attended and paid by the municipality represented.

SECTION TWO: The First Vice-President shall be reimbursed for the registration fee to attend the IIMC Annual Conference and shall be allowed $1,000.00 reimbursement for expenses.

SECTION THREE: The Second Vice-President shall be reimbursed for the registration fee to attend the IIMC Annual Conference and shall be allowed $500.00 reimbursement for expenses.

SECTION FOUR: The Treasurer shall be allowed $250.00 in expense reimbursement for attending the IIMC Annual Conference.

SECTION FIVE: The Secretary shall be allowed $250.00 in expense reimbursement for attending the IIMC Annual Conference.